Earth Day Indiana Exhibitor Release and Waiver of Liability

The exhibiting organization is herein referred to as Releasor. In consideration of being permitted to participate as an exhibitor or vendor in the Earth Day Indiana Festival on Saturday, April 24, 2010, at White River State Park conducted by Earth Day Indiana, Releasor, on behalf of itself, its trustees, officers, employees, and agents (including volunteers), heirs, and assigns, hereby releases, waives and discharges Earth Day Indiana, its officers and members, board of directors, staff, promoters, sponsors, advertisers, owners, and leasers of the premises, and each of them, their officers, and employees, referred to as Releasee, from all liability to the Releasor, for any and all loss or damage, and any claim or damages resulting therefrom, on account of injury to Releasor, whether caused by the negligence of Releasee or otherwise while the Releasor is attending, working, or for any purpose participating in the Earth Day Indiana Festival. Releasor agrees to indemnify the Releasee and each of them from any loss, liability, damage or cost they may incur due to the presence of Releasor in or upon White River State Park within the scope of Indiana law, whether caused by negligence of the Releasee or otherwise. Releasor expressly agrees that this release, waiver, and indemnity agreement is intended to be as broad and inclusive as permitted by the laws of the state of Indiana.

Earth Day Indiana Festival Exhibition Guidelines

Booth Topics: Exhibitor activities and displays should focus on environmental protection, conservation of natural resources and sustainable living. Earth Day Indiana accepts exhibit applications and assigns exhibitor space based upon those criteria.

Exhibit Hours: Festival hours are 11 a.m. to 4 p.m., rain or shine. The only exception is if the executive director officially announces a late opening or early shutdown due to extreme circumstances. Vehicles will not be allowed on the site and booths may not break down while the festival is officially open.

Utilities: A limited number of electrical connections are available. Exhibitors may request an electrical connection on the application form submitted to Earth Day Indiana. Exhibitors supply their own extension cords (at least 100 feet is recommended) and are responsible for taping them down or covering them for safety. Power supplies also may be solar, wind, human, etc., but fossil-fuel-burning power generators are not permitted. Displays that need water must supply their own from off site.

Tables/Chairs: Exhibitors may bring their own tables and chairs, or rent them through Earth Day Indiana. Tables provided by the rental company do not come with skirts or covers. Exhibitors may bring their own table covers if desired. All rented items will be waiting in your booth when you arrive, and should remain in your booth when you leave. (Sorry, but the rental company will charge each exhibitor for any missing items.)

Tents: All displays (other than vehicles) are inside an Earth Day Indiana-supplied tent, unless the displaying organization makes other arrangements with Earth Day Indiana. Space in the large tents is provided at no extra charge on a first-come, first-served basis at time of application. These large tents should keep most display areas dry, but heavy rain can soak the ground underneath, and some dripping also may occur. Exhibitors may hang banners inside their exhibit areas subject to approval from Earth Day Indiana. No other items may be hung from the tent or any supports.

Exhibit Areas: Exhibit displays, information and activities must stay within their designated booth spaces. Please be considerate of your neighbors. Any leafleting, petitioning, or otherwise disseminating information at the festival is only permitted within registered exhibits by the members, staff or volunteers of the registered groups. No one is permitted to purposefully interfere with festival visitors' or exhibitors' peaceful enjoyment of the festival.

Weather: The event is held rain or shine, and it never has been cancelled. If dangerous, severely threatening weather should force closure of the event, we will make an announcement to the Indianapolis news media. Please dress for the weather, including shoes for wet grass. It often is breezy, so it is a good idea to bring paperweights to secure items on exhibits from blowing away if the tent flaps are up.

Permits: Exhibitors selling any items must follow applicable state sales tax laws and city vendor permit requirements. Exhibitors that sell prepared or open food or beverages must have the applicable Marion County Health Department permits and certificate of liability insurance with them the day of the festival or copies on file with Earth Day Indiana prior to the festival. Contact the Marion County Health Department at 317-221-2256 for health permit information.

Damage: Exhibitors should keep their areas clean and undamaged. Any damage to the grass or grounds may result in fines by White River State Park.

Items Prohibited: The following items are not permitted at the Earth Day Indiana Festival: balloons, polystyrene, harmful or illegal substances, firearms, projectile items, sharp items for public use, etc.

• Earth Day Indiana is not responsible for any missing or damaged items.

• Earth Day Indiana does not guarantee or grant exclusivity to an exhibitor or vendor.

• Earth Day Indiana has the right to halt any activity or the use or distribution of any item at the festival that may cause harm to the environment, festival grounds, tents, tables, chairs or people.